Learn how to Spotlight Duplicates in Google Sheets [Step-by-Step]

by | Jul 12, 2022 | Etcetera | 0 comments

Copy wisdom is the bane of spreadsheet solutions, specifically at scale. Given the quantity and collection of wisdom now entered by means of teams, it’s imaginable that replicate wisdom in apparatus like Google Sheets may be comparable and important, or it normally is a frustrating distraction from the principle serve as of spreadsheet efforts.

The possible problem raises a superb question: How do you highlight duplicates in Google Sheets?

We’ve got you coated with a step-by-step take a look at learn the way to focus on duplicates in Google Sheets, whole with footage to you should definitely’re on target relating to de-duplicating your wisdom.

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Highlighting Copy Wisdom in Google Sheets

Google Sheets is a free, cloud-based variety to proprietary spreadsheet strategies and — no surprise, as it’s Google we’re dealing with — supplies various critical choices to help streamline wisdom get entry to, formatting, and calculations.

blank google sheets for highlighting duplicate data

Google Sheets has all of the familiar functions: Report, Edit, View, Format, Wisdom, Tools, and so forth. and makes it easy to in brief enter your wisdom, add formulation for calculations, and discover key relationships. What Sheets doesn’t have, then again, is an easy strategy to to find and highlight duplicates.

While other spreadsheet apparatus, akin to Excel, have built-in conditional formatting apparatus that can pinpoint copy wisdom to your sheet, Google’s answer requires moderately additional information effort.

Step-by-Step: Learn to Highlight Duplicates in Google Sheets (With Footage)

So how do you routinely highlight duplicates in Google Sheets? While there’s no built-in instrument for this serve as, you’ll leverage some built-in functions to concentrate on copy wisdom.

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Proper right here’s a step-by-step knowledge:

Step 1: Open your spreadsheet.

Step 2: Highlight the ideas you need to check.

Step 3: Beneath “Format”, make a choice “Conditional Formatting.”

Step 4: Select “Custom designed device is.”

Step 5: Enter the custom designed copy checking device.

Step 6: Click on on “Finished” to appear the results.

Step 1: Open your spreadsheet.

First, head to Google Sheets and open the spreadsheet you need to check for copy wisdom.

how to highlight duplicate data in google sheets: open spreadsheet

Step 2: Highlight the ideas you need to check.

Next, left-click and drag your cursor over the ideas you need to check to concentrate on it.

how to highlight duplicate data in google sheets:  select data

Step 3: Beneath “Format”, make a choice “Conditional Formatting.”

Now, head to “Format” inside of the most efficient menu row and make a choice “Conditional Formatting”. You are going to get a notification that says “cellular isn’t empty” — if that is so, click on on on it, and likewise you will have to see this:

how to highlight duplicate data in google sheets: open conditional formatting options

Step 4: Select “Custom designed device is.”

Next, we need to create a custom designed device. Beneath “Format cells if”, make a choice the drop-down menu and scroll all of the means all the way down to “Custom designed device is”.

how to highlight duplicate data in google sheets: select custom formula is

Step 5: Enter the custom designed copy checking device.

To search for copy wisdom, we need to enter the custom designed copy checking device, which for our column of information looks like this:

=COUNTIF(A:A,A1)>1

The program searches for any text string that appears more than once in our made up our minds on wisdom set, and by means of default will highlight it in green. For individuals who want a definite color, click on on on the small paint pot icon throughout the formatting style bar and make a choice the color you like.

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how to highlight duplicate data in google sheets: insert formula

Step 6: Click on on “Finished” to appear the results.

And voilà — we’ve highlighted the copy wisdom in Google Sheets.

how to highlight duplicate data in google sheets: result

Learn to Highlight Duplicates in Multiple Rows and Columns

For individuals who’ve got a larger wisdom set to check, it’s moreover imaginable to concentrate on wisdom duplicates in a few columns or rows.

This starts the identical way for the reason that copy checking process above — the only difference is that you just business the ideas range to include all of the cells you need to check.

In practice, this means coming into an expanded wisdom range throughout the Conditional construction laws menu and the custom designed construction box. Let’s use the example above as a starting point, then again as a substitute of merely taking a look out column A for duplicates, we’re going to search around all over 3 columns: A, B, and C, and as well as all over rows 1-10.

how to highlight duplicate data in google sheets: data with multiple rows

When we enter our conditional construction laws, Observe to Range becomes A1:C10 and our custom designed device becomes:

=COUNTIF($A$2:G,Indirect(Deal with(Row(),Column(),)))>1

This will likely highlight all duplicates all over all 3 columns and all 10 rows, making it easy to spot wisdom doppelgangers:

how to highlight duplicate data in google sheets in multiple rows and columns: result

Dealing With Duplicates in Duplicates in Google Sheets

Can you highlight duplicates in Google Sheets? Totally. While the process takes additional effort than another spreadsheet solutions, it’s easy to replicate every time you’ve finished it a couple of occasions, and every time you’re proud of the process you’ll scale up to to find duplicates all over rows, columns, or perhaps a lot upper wisdom gadgets.

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