I’m a content material subject material creator by the use of evening time and a Head of Partnerships by the use of day, and in my world, being productive is everything.

No scheduling or a lack of endeavor regulate leads to late articles, failed partnership choices, top pressure, and rigidity. We’ve all been there, improving from 0 productivity.

Productivity ways help expand a sustainable work-life stability and get in a position for operating sprints when sought after.

In this publish, I’m sharing the seven best possible productivity ways that have develop into part of my routine, turning the day-to-day grind into an efficient workday. You’ll to search out their pros and cons and different use instances.

 

What are productivity ways?

Productivity ways are methods and power that be in agreement you in getting problems done effectively. They don’t do the be simply best for you, alternatively they may be able to assist you to get ready and prioritize tasks and your well-being, resulting in further productivity at a given time.

For example, productivity ways help you with:

• Breaking down duties into smaller, manageable steps.
• Focusing and heading off distractions.
• Serve as environment.
• Workforce and workflow.

Let’s uncover the seven productivity ways I make the most of and the way in which they help me.

7 Productivity Ways to Simplify Your Workflow

1. The Pomodoro Technique

I’m simply in love with this method for supercharging my productivity once I fight to drag myself together and get problems done. It immediately activates my focal point mode, and I develop into so inside the zone that now not the rest can distract me.

How does it artwork?

The Pomodoro Technique breaks your artwork into fast, focused periods (maximum regularly 25 minutes) followed by the use of breaks. It’s serving to you stay sharp and motivated because of 25-minute chunks are merely digestible by the use of your thoughts.

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Moreover, seeing a timer counting down in your toolbar reinforces your willingness to complete a job right through this time. It’s like your inner voice says, “Com’on, man, you’ll artwork for 25 minutes without scrolling your Instagram.”

I make the most of the Marinara: Pomodoro Assistant Chrome extension to make the Pomodoro means merely to be had. 30-minute timers with a 5-minute recreational — that’s my rule.

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On the other hand often, I don’t take breaks and simply continue operating on my job until it’s done. And when the timer rings, I set another one to stay focused.

I moreover use Pomodoro for time-tracking once I artwork on a decided on job to take hold of my workload and time spent on job X.

It aids immensely in proper time estimation and endeavor regulate.

Execs:

• Helps you focal point when it’s arduous to begin out operating.
• Reduces procrastination.
• A lot much less once more pain and fatigue.
• Upper planning for weeks and quarters.
• Additional accountability for tasks.
• Fewer distractions — upper time regulate.
• Consistent motivation right through tasks.

Cons:

• None. I’ve been the usage of this method for ages, and it’s all the time helpful.

Absolute best for: Someone who must regulate time upper and get further done in a lot much less time.

My Verdict

To begin with, it was once arduous for me to easily settle for the breaks. I was feeling like I was dropping time right through those periods. On the other hand then I noticed their power — those breaks if truth be told recharge me.

2. Bullet Journaling

A bullet mag, or so-called BuJo, is sort of a sophisticated diary that contains writing and drawing. It’s organized with sections for day-to-day tasks, calendars, notes, properly being tracking, and function environment.

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I’ve in recent years stumbled upon great analysis exploring how bullet journaling impacts creativity and productivity. The conclusion is that it doesn’t merely help with staying organized however as well as with reflecting on what’s if truth be told essential.

I moreover love the piece by the use of a instructor who shared how bullet journaling helped her overcome perfectionism. So, when you’re chasing that elusive perfection, take a be informed. 🙂

From time to time, I make the most of bullet journaling for planning my days, figuring out how packed I’m, and carving out time for problems I love to do excluding my job. It is usually helped me know the way many duties I will be able to take on.

As an example, I draft my schedule in a truly best possible old-fashioned means in my paper pocket e-book. So, my bullet journaling normally goes like this:

7:30 — stand up
8:00 — yoga
10:00 — offer an overview for shopper X
11:00 — interview professionals for HubSpot’s article
13:00 — lunch destroy
14:00 — artwork for a charitable fund
17:30 — meeting

Whilst you’re not into old-school productivity methods, you’ll check out digital alternatives like Perception, Trello, Evernote, or Miro.

Individually, Miro is the most productive risk because it reminds you of a normal pocket e-book. It lets you merely switch items and fosters creativity.

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Execs:

• Helps with customizable team.
• Assists in boosting creativity and aids prioritization.
• Provides centralized job regulate.
• Facilitates self-reflection.

Cons:

• Time-intensive repairs.
• Likelihood of inconsistency.

Absolute best for: Creatives, visual thinkers, and other people within the hunt for custom designed team.

My Verdict

Bullet journaling is a tradition many of us have instinctively done sooner or later in our lives. Let’s say for planning trips, purchasing groceries, workout routines, or an identical movements.

The trick is learning to do it further systematically. Each so regularly, I rely primarily on it. Other events, I make the most of bullet journaling merely as a scratchpad when moving wisdom from paper to my undertaking control apps.

3. Calendar Blocking

The primary issue people often face with their schedule is time and again switching between tasks. Calendar blocking off is a time regulate method where you allocate explicit time slots for your calendar for more than a few tasks.

For example, my workday forward of calendar blocking off might seem to be this: I am getting began writing an article. Then, after phase an hour, I jump into a meeting. Next, I switch to my emails. Finally, I get once more to the article. No longer environment friendly the least bit.

Todoist’s graphic utterly explains my stage:

For time blocking off, I make the most of Google Calendar and block time for explicit tasks. Every job gets its private focused time slot. Doctor appointments, yoga, and learning moreover move to my calendar.

The end result? I get further done quicker.

Listed here are some tips for a luck calendar blocking off:

• Divide your day into chunks for explicit tasks.
• Be good about how long tasks will take; overestimate if not sure.
• Schedule breaks to avoid burnout; don’t overbook free time.
• Keep watch over plans if sought after as a result of unexpected events.
• Overview and apply your planned tasks regularly.
• Consider the usage of apps like Todoist and Google Calendar for upper team.

Execs:

• Stepped ahead time regulate.
• Enhanced focal point.
• Reduced job switching.
• Clearer prioritization.
• Upper work-life stability.

Cons:

• Factor in adapting to changes.
• Conceivable for under-/overestimating job length.

Absolute best for: Someone with multiple tasks and commitments to prepare.

My Verdict

Calendar blocking off organizes your operating and free time and lets you now not get out of place in multiple tasks at the equivalent time. The most important downside could be sitting down on Sunday evening time or every Monday morning and making in a position everything up front.

Nevertheless it unquestionably’s certainly worth it.

4. Consume the Frog

“In case you will have to eat a live frog, do it very very first thing inside the morning, and now not the rest worse will happen to you for the rest of the day.” – Mark Twain

This quote explains what the Consume the Frog means is all about. Do the hardest issue first, and everything else later will seem easier.

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Remaining 365 days’s find out about came upon that the usage of this method improves comfy skills and helps combat procrastination, leading to long-term benefits for career and existence.

I totally accept as true with that and put in force the Consume the Frog method just about every day.

Proper right here’s how I do it:

1. I make a choice my frog first — an important alternatively not urgent job. I’m going with the person who needs numerous brainpower.
2. I normally select a job I will be able to result in 1 to 4 hours max.
3. I get a divorce broad tasks into smaller steps.
4. I all the time focal point on in recent years’s tasks, not far-off ones.
5. And in the end, I get started my day by the use of tackling my frog job first.

Execs:

• Get tough tasks done first.
• In reality really feel a lot much less stressed.
• Prepare time upper.
• Assemble good conduct.

Cons:

• Starting with the hardest job would possibly lead to fatigue.
• It could lead to overlooking time-sensitive problems.

Absolute best for: Someone who prefers to take care of difficult scenarios in advance reasonably than procrastinate or for any individual struggling with procrastination when it comes to difficult tasks.

My Verdict

After I’ve got those tough tasks to chew (those who need tons of focal point, numbers, and research), I lead them to my best possible priority inside the morning. Once I’ve tackled that, I will be able to chill out with a cup of coffee, make amends for emails, and switch on to one further job.

I tried doing it the flawed manner spherical, alternatively I merely couldn’t focal point at the relaxation while working out I had that massive job in a position. So, for me, the “Consume the Frog” means is the only method to move.

5. Project Regulate Practices

After I started freelancing, managing one or two duties without tracking wasn’t too arduous. On the other hand as my workload grew, it was not possible.

Nowadays, I will be able to’t imagine my artwork routine without endeavor regulate equipment — Monday and Asana are my productivity lifelines.

They help me destroy tasks down, set deadlines, apply expansion, coordinate with my staff, and send results.

I make the most of Monday to plan and prioritize my weekly tasks for a charitable fund’s artwork in a simplified Kanban visualization with “Backlog,” “In expansion,” and “Completed” tabs.

What I truly like: Monday takes care of the endeavor regulate must haves like subtasks, flexible statuses, homeowners and assignees, API integrations, and plenty of others.

As for Asana, I maximum often use it for shopper writing and search engine optimization duties. It’s really easy to get and assign tasks, apply endeavor expansion, and keep up a correspondence with others during the platform.

Execs:

• Centralize endeavor wisdom for easy get entry to.
• Facilitate staff dialog and idea sharing.
• Let you destroy duties into manageable tasks.
• Keep your staff focused and productive.
• Provide real-time wisdom on endeavor expansion.
• Automate tasks for streamlined workflows.

Cons:

• I see now not the rest alternatively benefits to the usage of endeavor regulate software. Learning how you’ll be able to use it might take time, alternatively on every occasion you do, it becomes super easy.

Absolute best for: Other folks, teams, and duties of all sizes. You’ll be capable to use it for small tasks or large-scale tasks.

My Verdict

Although I truly like the usage of my pocket e-book for bullet journaling, PM equipment help keep my artwork beneath keep watch over with notifications, reminders, repeated tasks, and plenty of others.

6. The Eisenhower Choice Matrix

“I’ve two kinds of problems — the urgent and essential. The urgent don’t appear to be essential, and the essential are certainly not urgent.” – Dwight D. Eisenhower

The Eisenhower Choice Matrix categorizes tasks by the use of importance and urgency. I make the most of it to come to a decision what to be aware of, delegate, or discard.

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You will have to imagine the usage of the Eisenhower Matrix when you’re often busy alternatively truly really feel your artwork lacks have an effect on, fight with time for long-term objectives, or to search out it arduous to delegate or say “no” (been there, done that).

I recently watched a YouTube video by the use of Naomi from Todoist, where she shared insightful tips on the Eisenhower Matrix:

[Video: Beginner’s Guide to the Eisenhower Matrix]

Proper right here’s how she explains every of the ones 4 categories:

1. Quadrant 1 — essential tasks needing urgent attention.
2. Quadrant 2 — essential tasks for long-term objectives.
3. Quadrant 3 — urgent tasks that aren’t very important, often merely busy artwork.
4. Quadrant 4 — tasks neither urgent nor essential, providing rapid alternatively no lasting pleasure.

And proper right here’s how I observe this way in my day-to-day artwork:

1. Quadrant 1. I prioritize meeting tight deadlines for articles.
2. Quadrant 2. I devote time to improving my writing and research skills for long-term expansion.
3. Quadrant 3. Each so regularly, if I’m too busy, I let a reliable explicit particular person take care of skilled interviews for me.
4. Quadrant 4. I try to avoid spending a substantial amount of time on social media to stay focused.

Execs:

• Clear prioritization.
• Environment friendly time regulate.
• Long-term function alignment.
• Upper delegation.
• Reduced rigidity.
• Stepped ahead decision-making.

Cons:

• To begin with, it is going to properly be tough to come to a decision which tasks are further essential with a bigger have an effect on alternatively a lot much less urgency. After a lot of practices, one gets used to the gadget and harvests tangible benefits.

Absolute best for: Organizing duties; in particular helpful for any individual who struggles with job prioritization, time regulate, or decision-making.

My Verdict

The sense of urgency posed the most productive downside right through my digital promoting and advertising and marketing career. It felt like every job demanded rapid attention. My default mode was once “ASAP” for everything until I came upon to categorize priorities and discern non-priority tasks.

That’s what I came upon as a result of The Eisenhower Choice Matrix, and, in my opinion, it’s one of the best possible productivity ways out there.

7. Kanban and Scrum Methods

To be super productive right through a workweek, I combine simplified Scrum and Kanban methodologies.

Scrum: You’re hired in short bursts referred to as sprints (normally one to 4 weeks long). In every sprint, you place objectives and come to a decision what tasks to tackle. Then, you’ve got rapid meetings referred to as stand-ups to check expansion and keep watch over your artwork plan as sought after.

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Kanban: There aren’t any sprints in Kanban. Instead, imagine your tasks on a board with columns labeled “Backlog,” “Doing,” “Overview,” and “Completed.”

As you’re hired, you shift tasks between columns. It’s serving to you visualize your workflow, restrict artwork in expansion, and pay attention to completing tasks one after the other.

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Proper right here’s how I do it:

Every Monday, I review my Backlog with ideas and tasks that have gave the impression randomly right through the previous week, assign priorities and due dates, create subtasks, and plenty of others.

Every Friday, I check out my board inside the PM software Monday, a job manager, and analyze why I’m off schedule for some tasks and the way you’ll be able to deal with the purpose.

That is serving to me to be agile, complete as many tasks as fit inside of a work week (realistically), and notice bottlenecks or roadblocks.

Execs:

• Helps visualize workflows merely.
• Limits multitasking and improves focal point.
• Encourages ongoing process building.
• Organizes duties effectively with clear objectives.
• Fosters commonplace staff dialog and collaboration.
• Facilitates adaptation to changing endeavor needs.

Cons:

• A lack of defined deadlines would possibly lead to delays.
• Power in sprint timelines (Scrum) would possibly purpose rigidity.

Absolute best for: Environments that value flexibility and versatility over strict timelines.

📍Practice: Implementing the two ways at a time is referred to as Scrumban.

My Verdict

Combining the ones two methods helps me visualize what I’ve to do inside the Kanban board, while the Scrum sprints help me to make a lot of expansion on specific duties. I similar to the stability the two ways put across to my artwork, which is largely unbiased and some distance off.

What’s the best productivity gadget?

Although every productivity gadget has its merits, my personal favorites are:

• The Pomodoro Technique for containing me focused with 30-minute operating sprints and 5-minute breaks.
• The Eisenhower Choice Matrix for simple team of urgent and essential tasks.
• Scrumban for standard expansion check-ups.

Irrespective of which gadget you choose, the only issue that problems is that it truly helps enhance your productivity. I combine 3 of them every day, and I think that’s the best method for completing the jobs to be done, ideating new duties, and tracking my staff’s expansion.

Check out a few, see what fits and what doesn’t, and in the end, you’ll to search out your best possible solution to avoid mental blocks, demotivation, and burnout.

 

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