25 Slack Tricks to Make You and Your Crew Extra Efficient

by | Feb 24, 2023 | Etcetera | 0 comments

Slack changed place of work dialog. It can be an invaluable tool or an fun diversion — and this makes Slack tips crucial to cut all through the noise.

Slack is able to one of these lot that it’s hard to find what choices you in truth will have to be using. To lend a hand, we put together probably the most an important best Slack tips and techniques beneath.

Download our complete workplace productivity guide here.

From growing to-do lists to customizing your theme, the ones skilled tips are worth showing off on your group of workers. Scan the total file of Slack strategies or jump to the segment you might be looking for:

Why You Need Guidelines for Using Slack

Any tool may just make your workday simpler and productive. That’s the purpose. Then again it does now not always decide that method.

In 2020, offices world wide went by way of a series of seismic changes. Many teams went a long way off for the main time. And place of work leaders found out themselves looking for digital solutions that may lend a hand workers:

  • Assemble and keep social bonds
  • Answer speedy questions
  • Take a look at in on each other
  • Dangle social place of work events
  • Send speedy thank yous
  • Percentage updates

Slack was a method to the ones questions and further.

This platform organizes chat conversations into channels. It makes it easy to have informal conversations or organized group of workers conversations. That is serving to in-office and a long way off teams industry ideas and make possible choices together. It may also give teams at-a-glance knowledge of administrative center status, connect clinical docs from different tools, and offer helpful reminders.

Slack is an effective way to connect and collaborate. Then again it is going to most definitely take time to be told necessarily probably the most helpful choices. A newbie’s information to Slack is the most efficient place to begin out.

Upon getting the basics down, the tips beneath mean you can advance your Slack game for added productivity, fun, and connection.

Best possible conceivable Slack Guidelines for Productivity

1. Type Slack channels for easy scanning.

The larger your corporate is, the additional channels your group of workers could have. This seems efficient to start with, and it shall we teams create distinct conversations for artwork and play. Then again as channel notifications expand, so will the opportunity of Slack crush.

Corporations using Skilled, Business+, or Undertaking Grid plans on Slack can add channels, direct messages, and apps to personalized sections throughout the sidebar. Customized sections are just for you, and won’t impact somebody else in your group of workers, so that you’ll get them organized by some means that works best for you.


To create a custom designed segment, click on at the + on the most productive right kind of your perfect channel throughout the left navigation menu. Then make a choice “Create a brand spanking new channel” or “Create a brand spanking new segment.” You’ll have the ability to make a choice from the prevailing possible choices or add a unique emoji and determine for a custom designed segment.

Apply: You’ll have the ability to best create custom designed sections on a desktop laptop. Then again once you’ll have added them you’ll be able to use them on each and every desktop and cell.

2. Pause notifications for focused artwork time.

Different artwork cultures produce other expectations for availability on Slack. Then again there are times when group of workers need some uninterrupted artwork time. So, as an alternative of ultimate a door or placing a “Do Not Disturb” sign, pause your notifications.

This gives a simple signal on your group of workers so that you’ll get the focused time you need. To pause your notifications, click on on in your profile. Then, scroll to “Pause notifications” and select the time period this is best for you.

Slack tips: Pause notifications

You’ll have the ability to moreover set a notification agenda. This is additional helpful for teams that artwork all through different time zones. It’s serving to everyone understand when you are available to respond briefly, and when getting a response may take overtime.

3. Pin messages and links for easy recall.

Slack can also be the digital bulletin board at the center of your administrative center. Whilst you “pin” a message, you might be saving it for the total group of workers in that conversation or channel. This makes it easy for everyone to revisit vital studying, bureaucracy, and comments.

To pin a message, hover over the message, then click on on on the 3 dots inside of the most productive right-hand corner. Then, scroll the entire means all the way down to “Pin to channel.” The selected message background will business color, and display a message on the most productive that says “Pinned by the use of [your name].” You’ll have the ability to moreover use the absolute best bar to search for pinned posts.

Slack tips: Pinned items

4. Modify your sidebar to show unread channels best.

For the reason that selection of channels you subscribe to grows, you’ll be looking for tips on how to chop down on crush. Some select to mute channels, alternatively that can indicate missing vital dialog. Others make an change to the “Channels” segment to focus on what they’ve now not be informed however.

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Slack tips: Unread channels

To make this change, head to the “Channels” segment on your left-hand sidebar. Hover over Channels, click on at the 3 dots to the right, then scroll to “Show” > “Unread channels best.”

5. Connect your tools to Slack.

Another serve as of Slack this is serving to you ramp up productivity is its connectivity. Whether or not or now not you might be sharing subtle bureaucracy or running a fun icebreaker together with your group of workers, there are over 2000 Slack integrations you’ll use.

For example, many teams are already using Google Energy to create and store knowledge online, so why no longer get the most efficient of each and every worlds? Whilst you connect your Google Energy with Slack, you be able to be informed and index imported knowledge, and briefly search for them on each instance you need them.

There are two ways to connect your Google Energy to Slack:

If if in case you have a Google Energy link you wish to have to proportion, simply paste it correct right into a message box. This may increasingly more and more instructed Slackbot to send the following message:

Slack tips and tricks: Google Drive

Click on on “Certain” to grant Google Energy permission to be informed the record.

If you must now not have a record you are prepared to proportion, alternatively want to connect Google Energy for long run use, talk over with the Google Power app web page. From correct right here, click on on “Configure” next on your group of workers determine, then click on on “Authenticate your Google Energy Account” > “Allow.”

Slack tips and tricks: Connect to Slack

HubSpot shoppers: If you want to mix Slack even deeper into your administrative center processes, check out this article that shows you learn the way to benefit from your Slack integration.

6. Use the /remind directions to create a to-do file.

Set a Slackbot reminder that will help you keep observe of what you need to get completed. To get started, simply enter /remind into the text box, followed by the use of your task. (Apply: Most effective it’s conceivable so that you can to seem the command and the reminder.)

You’ll have the ability to agenda a reminder for a selected time or set a date using the MM/DD/YYYY format. Slack recommends this development for a reminder: /remind [@someone or #channel] “[what]” [when].

Slack tips: Remind

If you want to evaluation your file of reminders, simply use the command /remind file. From there, you’ll mark certain tasks as complete or delete the ones you no longer need.

Slack tips: Remind list

7. In brief send a personal message using the /msg command.

Once in a while we find ourselves with questions that call for the attention of everyone in a selected channel. You know, vital problems very similar to, “Does somebody have a stapler?” or “Who’s loose for lunch?”

After you ask a question, steer clear of any further disruption by the use of following up with people with a personal message. For example, once you know Steve is loose to take hold of a piece to eat, use the following command to briefly open up a personal message to hash out the details: /msg @client [your message].

8. Soar to recent conversations in seconds.

When you have were given a in truth massive group of workers, it’s almost definitely that you’re fascinated with fairly a few Slack channels. To briefly and easily switch from a channel to a personal message once more to any other channel, hit ⌘ + Adequate (Mac) or Ctrl + Adequate (House home windows and Linux).

A pop-up will appear where you’ll get started typing a person or channel and make a choice the right kind solution to open the conversation.

9. Create a to-do file using Saved Items.

Saved items on Slack are a strategy to mark a role as vital, like pinned messages. Then again best you’ll see your saved items, so they are able to be useful for personal reminders.

To save some an products, simply switch your mouse to a message or record and make a choice the flag outline to make it turn crimson. Then, to view your saved items, click on on Saved items on the most productive of the left navigation menu.

Slack tips: Saved items

Saving requests and knowledge that you need to artwork on makes it easy so to create a to-do file on the fly.

10. Behavior sophisticated searches.

One of the vital excellent issues about Slack is that messages and knowledge are merely searchable. Because of channels switch so rapid, you’ll use the ones sophisticated search directions to pull up exactly what you might be looking for without shedding any time.

Channels and Direct Messages

  • in:channelname – Searches best the messages and/or knowledge in a selected channel.
  • in:determine – Searches your direct messages with a selected client.

Messages or Information From a Specific Person

  • from:username – Limits your search to messages from a selected explicit individual in any channel or direct message.
  • from:me – Searches best messages you’ll have sent, anywhere in Slack.

Links, Saved Items, and Emoji Reactions

You’ll have the ability to narrow your search to messages that include a URL, messages you’ve saved, or messages that include a selected emoji using search results filters.

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Slack tips: Search options

Dates and Cases

  • forward of: Use the pop-up to search for messages sent at a selected time.
  • after: Use words like “week,” “month,” or “three hundred and sixty five days.”
  • on: or all through: Use explicit dates and range keywords, very similar to “Monday,” “February,” or “2023.”

Slack tips: Before

Skilled tip: To use explicit dates, use the MM/DD/YYYY (United States) or YYYY/MM/DD (Global) format.

11. Add notifications for keywords and phrases.

Managing a selected venture? Taking a look to stick tabs on a department or activity? Adjusting your settings to allow custom designed notifications typically is a big time saver.

Slack tips: Keywords

To get notified when a selected word or phrase is mentioned, get began by the use of deciding in your determine from the absolute best left corner. Then, click on on “Preferences” from the drop-down menu. From there, make a choice “Notifications” and scroll the entire means all the way down to “My keywords.” Inside the text box, add words or phrases that you just would really like to be notified about (making sure to separate them by the use of commas).

12. Create naming conventions for channels.

Naming your channels by some means this is simple and loyal helps you have interaction further shoppers. No longer extra sending an email, texts, AND Slack for each message. Instead, you’ll be able to consider that folks in your group of workers are seeing the content material subject material you need them to seem.

To make this happen, make sure that channel names are in keeping with what your group of workers already is acutely aware of. Artful names and inside jokes can seem fun to start with, alternatively over the years they are able to create confusion.

Instead, determine channels for number one departments and topics. Then, use Slack’s default prefixes as a knowledge when it’s time to add channels for brand new and further explicit channels and sections.

For added productivity tips, check out this information to being extra productive.

Productivity guide, HubSpot

Additional Slack Guidelines and Pointers

13. Toggle between statuses using /away or /vigorous directions.

If it’s a will have to to step away from your laptop or head to a meeting, make it clear by the use of adjusting your status. To briefly toggle between “away” and “vigorous,” use the /away command.

For added speedy directions, type /shortcuts to open the keyboard shortcuts panel.

14. React with a GIF.

Let’s settle for it: All of us love GIFs. And because of the Giphy integration, you’ll proportion hilarious GIFs together with your coworkers using the /giphy [emotion, word, or phrase] command.

Slack tips: Giphy

To prepare the Giphy app, talk over with this web page. From correct right here, all you’ll have to do is click on on “Arrange” next on your group of workers determine, then click on on “Add Giphy Integration.”

Apply: Giphy typically is a hit or miss. Once in a while the GIFs are NSFW or no longer fairly right kind for the location. Then again, if you don’t ideas enjoying with the consequences, this hack is modest to organize.

15. Create speedy polls with emoji reactions.

Words are hard. Once in a while this is a lot more straightforward to let our coworkers know the way we in point of fact really feel by the use of reacting with an emoji. And on Slack, it’s easy. Simply hover over a message and make a choice the smiley face icon with the plus sign to select an emoji.

Need to take problems a step further? Reaction emojis make it in truth easy to briefly poll your group of workers. Here’s a fun example:

Slack tips: Emoji poll

16. Add text and link formatting on your Slack messages.

Need to title out text, make edits, display a link, or proportion code? Reference the following syntax:

  • Slack link formatting: To proportion a link with a preview image, merely send a URL in a message. Slack will robotically create a preview apart from a client has their preview settings grew to transform off.
  • Emphasis: To create bold text, surround your word or phrase with *asterisks.* To italicize text, place _underscores_ spherical a little bit.
  • Strikethrough: To strike out certain words, use ~tilde~ to surround the text.
  • Lists: To create lists, make a choice “Shift” + “Enter” so that you could upload a brand spanking new line. So to upload bullet problems, make a choice Make a decision+8 (Mac) or Alt+0149 (PC).
  • Insert a paragraph damage: If you want to break up words without using a listing, use a comfy return. Instead of hitting enter at the end of a sentence, which will send the message, dangle shift and tap the enter key to begin out a brand spanking new line.
  • Blockquotes: So to upload perspective brackets at the start of your message for indents and quotes, type “>” to indent a single line.

17. Edit messages you’ll have already sent.

Now we have all discussed problems we wish we could take once more. And with Slack, you’ll — kinda. To briefly edit a message you’ll have sent in a conversation, press the ↑ arrow key, edit your message, then press “Enter.”

This feature is especially useful while you do something extremely embarrassing, like use the flawed form of “their”:

Slack tips: Edit comments

18. Customize your Slack theme.

Whether or not or now not you utilize Slack for more than a few groups and want to stay organized, differently you merely want to personalize the look and feel of your account, you’ll keep an eye on your theme by the use of deciding in your determine inside of the most productive left corner.

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Slack tips: Themes

From the drop-down menu next on your determine, make a choice “Preferences” > “Topic issues.” From correct right here, you’ll uncover and make a choice subjects or scroll the entire means all the way down to “Custom designed Theme” to put on your non-public HTML color values.

19. Create your personal emoji.

To get started, click on at the emoji icon in any Slack chat window. Then, click on at the “Add Emoji” button on the bottom left-hand aspect.

Slack tips: Custom emoji

Fill out the form to create your custom designed emoji. First, you’ll have the ability to want to upload an emoji image. Then, provide a name for the icon — that’s what you’re going to enter to turn the emoji.

Slack asks that you just use a sq. image no upper than 128px in width or best, with a record size smaller than 64K. To remove the background from the image (as spotted throughout the Ryan Gosling example beneath), check out this instructional.

Slack tips and tricks: Custom emoji

20. Pull swatches using HTML color codes.

Collaborating with each different group of workers member on a design venture? Make speedy color concepts using HTML color codes. Whilst you type out a code — #F7761F, for instance — you’ll have the ability to see a tiny swatch appear, like this:

Slack tips and tricks: Color code swatches

21. Shake it off with a shruggie.

Do not know the answer? Made somewhat bit mistake? Need to signal on your coworker that you just in reality have no idea what’s going on at this meeting? Send ’em a shruggie.

Slack tips and tricks: Shrug

Serving for the reason that “default Web feeling,” a shruggie will say the whole thing you need to say without saying the rest the least bit. To pull it up, enter the /shrug command.

22. Exchange your profile to show when you are OOO.

Whether or not or now not you might be OOO on vacation or out on parental pass away, you’ll signal this on your coworkers by the use of adjusting your status on Slack.

To edit your status, click on in your profile inside of the most productive right kind corner. Then, click on at the “Set a Status” button to choose a status risk or create a unique status with the “What’s your status?” box on the most productive. Choose your status, then click on on “Save.” This may increasingly more and more open a second pop-up window where you’ll set the timing in your status. Click on on “Save” yet again, and you might be all set.

Slack tips: Update status

23. Use the /collapse and /build up directions to open and close knowledge.

Weeding your method by way of a sea of GIFs to get to the statement you might be looking for? You’ll have the ability to collapse all inline footage and video by the use of using the /collapse command.

Slack tips: Collapsed

When you need to reference the visuals yet again, simply enter /build up to make them reappear.

Slack tips: Expand

24. Take a look at /mute to limit distractions.

In all probability you might be new and want to find out about a department, alternatively don’t want to participate. In all probability you might be thinking about a brand spanking new channel, alternatively don’t appear to be certain how so much time you’ll have to join the conversation. To switch your channels so you need to have easy get right to use alternatively don’t get distracted by the use of constant notifications, mute the channel.

Slack tips: Mute

To mute, click on on on the channel determine. Then, click on on on the “Get Notifications” button throughout the center on the most productive of the pop-up. Scroll down and make a choice “Mute channel.” You’ll have the ability to moreover type /mute to silence a channel or DM, or type /unmute to activate it yet again.

25. Play video video games on Slack for a long way off group of workers development.

Video games and icebreakers are a strategy to put across contributors of a group of workers together. They can lend a hand people relax, getting in a position them for creativity and collaboration. You’ll have the ability to use apps like Polly to create trivia video video games or other apps to play chess, rock-paper-scissors, and further.

Need to learn further about Slack?

When the HubSpot group of workers first made the switch to Slack, it was hard to get used to. Then again once we got further proud of the platform, we started to understand merely how tough it in truth is.

The additional we used Slack, the simpler our discoveries got — GIFs, reminders, knowledge — they’d been all just a click on on or two away.

We hope the 25 handy Slack tips above imply you’ll make your conversations further productive, setting pleasant, and fun too.

Editor’s understand: This put up was at first revealed in February 2016 and has been up to the moment for comprehensiveness.

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