Learn how to Create an Editorial Calendar in Google Calendar [Free Templates]

by | Oct 19, 2021 | Etcetera | 0 comments

One of the crucial not unusual questions we get from aspiring and provide inbound marketers is, “How do you organize all of that content material subject material?”

The answer: we rely on an article calendar in Google Calendar to stay keep our content material subject material organized.

Free Download: Marketing Editorial Calendar Template

There are numerous great calendar apparatus to be had out there you’ll choose between. In fact, for those of you who’re HubSpot consumers, there may be a marketing calendar built right into HubSpot’s software. On the other hand after attempting a ton of different solutions, our workforce came upon that we in truth operated the best with just a simple Google Calendar. In fact, this has in truth been the longest-running editorial calendar answer our workforce has ever spotted.

That is how we set it up.

Follow Along With Free Editorial Calendar Templates

HubSpot's Blog Editorial Calendar - Free Template in ExcelDownload the Template for Free

1. Download HubSpot’s free editorial calendar templates.

Very very first thing’s first: Download the calendar templates, above (they’re free.) Thru doing this, you’ll be able to have 3 editorial calendar templates on your computer to use at your leisure: one for Google Calendar, one for Excel, and one for Google Sheets. In this blog put up, we can be going over simple easy methods to import the Excel template into Google Calendar.

2. Customize your template and get in a position for import into Google Calendar.

Thru default, the submit dates on the templates you got will probably be stamped for the 12 months 2016. Be happy to change them to the present 12 months throughout the spreadsheet itself — you’ll moreover drag them to the dates of your choosing after you upload the report into Google Calendar.

Google Calendar makes it easy to load a calendar you could have pre-created in each and every different program into Google. This contains Microsoft Excel. That is simple easy methods to import the Excel calendar template you downloaded throughout the previous step into Google Calendar:

3. Open Google Calendar.

Once you’ve were given downloaded (or, for that matter, created) a calendar that opens in Microsoft Excel, it’s time to open Google Calendar. Merely you must no doubt’re already logged into the Gmail account you wish to have this calendar to supply get right of entry to to.

4. Use the lefthand dropdown menu to create a brand spanking new calendar.

Now it’s time to organize your Google Calendar to deal with the tips on your Excel spreadsheet. First, transfer into your Google Calendar and click on at the plus sign to the suitable of “Other Calendars,” as confirmed throughout the screenshot underneath. Throughout the dropdown menu that appears, make a selection “Create new calendar.”

Adding a New Calendar in Google Calendar

5. Fill out the details of your new calendar.

Fill out the fields that appear on the next show. This includes a brief description of your calendar, as confirmed underneath, to supply folks right kind context when you invite them into this calendar. When you are completed filling in the details, click on on “Create calendar.”

Adding Details in Google Calendar to Create New Calendar

6. Import your XLS or CSV report from the equivalent dropdown menu.

The usage of the equivalent dropdown menu you used to create your editorial calendar, you’ll be able to now import the Excel report itself into Google Calendar. Click on on that plus sign and make a selection “Import.”

Click on at the upload box that reads “Make a selection report from your computer,” and to find the report entitled “Blog Editorial Calendar – Excel” that was once as soon as integrated throughout the ZIP report you downloaded in Step 1, above.

7. Make a selection which calendar as a way to upload this report to.

In the second box underneath your imported report, click on at the “Add to calendar” dropdown. Be sure that to make a choice the name of the calendar you merely made from the dropdown menu, as confirmed underneath. Then, click on on “Import.”

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Import Excel Calendar in Google Calendar

8. Click on on Import.

Once you’ve were given uploaded your Excel report and made up our minds at the calendar you wish to have as a way to upload this report to, click on on “Import.” You’ll have to see an Import calendar dialog box telling you that seven events were successfully imported. Click on on “Close.”

Now, while you didn’t industry the dates of the principle seven assignments throughout the distinctive Excel report, you’ll now. Navigate to January 3, 2016, which is the start of your calendar. Be sure that all of your other calendars are temporarily hidden by way of clicking the colored box to the left of the calendar name. On the week of January 3, 2016, you’ll have to merely see one “Blog TBD” calendar event on on a daily basis from 10 a.m. to 11 a.m.

Use the edit window of each activity to change the submit date. As an example, if you’re pleased with the 10 a.m. submit time, you’ll simply industry the date from January X, 2016 to January X, 2021. Every activity will then appear as event blocks on your 2021 per 30 days calendar view.

9. Come to a decision your publishing schedule.

Now that you simply’ve were given your calendar created, it’s time to fill it in with assignments for the 12 months. This is when you wish to have to make some alternatives about your blog’s publishing schedule.

While the Excel report you imported accounts for one blog put up in line with day, this doesn’t counsel you wish to have to submit seven days each and every week. In all probability you wish to have to submit each Monday, Wednesday, and Friday. Or most likely you plan on publishing on merely Thursdays. Believe, the necessary factor to a good fortune working a weblog is top of the range over quantity.

Don’t overcommit to a working a weblog schedule if the usual of your content material subject material will take a hit. How often your company should blog will vary depending on what you are promoting goals and assets. 

If you decide to decrease the number of days you wish to have to submit, click on on on the calendar event of that day and make a selection “Delete.”

Even if you wanted to submit a couple of events a day, updating this calendar is so simple as together with an event. Make a selection a slot on your calendar as a way to upload each and every different “Blog TBD” event and duplicate the default description from each and every different one of the crucial events you imported.

Next, it’s time for some minor adjustments. In recent years, the “Blog TBD” events are set for 10 a.m. Be happy to move the ones events to whichever time your blog publishes all through the day. 

10. Organize regimen events.

Now that you simply’ve were given your submit dates and events set, you’ll make the ones regimen events on your calendar. If you probably have an odd publishing schedule, like each Monday, Wednesday, and Friday at 10:00 a.m., then put that right through as a regimen “slot” on your calendar. It’s good enough when you don’t want a piece of completed content material subject material — or in all probability a running identify — to position there however. It’s only a reminder that you wish to have to submit something that day.

As a way to upload your regimen slot, click on on on your first “Blog TBD” event and click on at the pencil icon to edit your event. This may most likely take you to the details of the put up, where you’ll create a custom designed regimen schedule for each activity, as confirmed throughout the screenshot underneath.

Setting Custom Repeat Schedule in Google Calendar for Recurring EventYou’ll be capable of set the put up up as a regimen put up so it routinely turns out each Monday, Wednesday, and Friday at 10:00 a.m. (or regardless of days and events you wish to have).

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Setting Custom Recurrence in Google Calendar for Recurring Event

Once you’ve were given made up our minds at the regimen days, hit “Completed” and “Save,” and you’ll be able to have an article calendar framework to art work with.

For now, keep the identify of the improvement as “Blog TBD,” alternatively be at liberty to customize the description with any further details you wish to have to bear in mind to return with for each put up. Wait to invite any customer, as we can use this to assign posts to an writer if you happen to get started filling on your topics. With the whole lot entire, click on on “Save.”

For many who don’t have a regimen schedule like this, you’re going to now not be short of an article calendar merely however — alternatively this can be a very good approach to set goals on your self. If you understand you wish to have to submit a certain number of posts each week, even if you don’t hit each single slot, this can be a very good reminder on your self and your workforce that this is something you’ll have to all be striving for.

11. Fill your publishing slots.

Now that you understand all the slots you want to fill, you gotta in truth … you understand … fill ’em. (For many who don’t have matter ideas however, check out this free topic idea generator. It’s going to get a hold of some very good ideas for content material subject material to position throughout the calendar.)

Let’s suppose one of the crucial posts you wish to have to write is “10 Unexpected Data About Tapirs,” and one of the crucial posts you’ve were given already written and wish to submit later is “Think You could be Decrease Out to Private a Tapir? Be told This First.” Cool! Merely add ’em each and every to the calendar by way of clicking on “Put up – TBD” on the right kind date, choosing “Edit Fit,” and then changing the “Put up – TBD” text to the actual identify of the put up.

Changing Name of Post in Google Editorial Calendar

Now, shall we embrace you don’t in truth wish to write “10 Unexpected Data About Tapirs,” and you wish to have your colleague to write it as a substitute. To assign the put up an writer, you’ll be able to invite them to the improvement as a customer. To try this, click on on on the event, hit “Edit Fit,” then invite that colleague to the put up by way of typing his or her name or email deal with into the “Add guests” box, settling on “Add” when their name pops up, and hitting “Save” on the event once you could be completed.

Adding Guests in Google Calendar

Now, any individual can see who’s in control of writing the put up this is going up in that time slot.

You’ll be capable of take it a step further by way of together with details to the “Description” box of the improvement, as confirmed throughout the massive box throughout the screenshot above. It’s possible you’ll include a at hand information a coarse synopsis, the important thing words you plan to concentrate on the put up for, the target audience you could be attempting to achieve, and the offer or CTA you’re going to direct the reader to at the end of the put up. Don’t put out of your mind a due date for the draft.

Forward of Google Calendar will can help you save the improvement, you’ll be able to see a dialog box asking if you wish to have to change merely this event or all the events throughout the collection. Make a selection “Simplest this event.”

Edit Recurring Event to Save Only This Event

Repeat the ones steps to assign each blog matter these days and in the future.

12. Proportion your editorial calendar with others.

Now that you simply’ve were given your calendar organize, you’ll start to invite folks to see it. I’d counsel you get began along side your fast workforce and not unusual people — along with any individual who regularly asks you about publishing content material subject material on your company blog.

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To percentage this editorial calendar with folks, simply to find your editorial calendar under “My Calendars,” as confirmed underneath. Click on at the 3 dots next to the calendar name and then make a selection “Settings and sharing” when it seems that throughout the dropdown menu. You’ll be capable of be taken to the equivalent show we spotted when you first crammed out the details of your editorial calendar in Step 2.

Sharing Settings in Google CalendarThen, you’ll add throughout the names of folks with whom you’ll like to percentage the calendar and set the suitable permission levels for each invitee.

It’s good to stick those with the permission settings to keep watch over changes and sharing to a minimum so there don’t seem to be too many cooks throughout the kitchen — alternatively I love to suggest you let everyone see all event details so it’s clear exactly what content material subject material is going up in each slot.

Beneath the “Proportion with explicit folks” heading, enter the email addresses of those on your content material subject material workforce and decide if they’ve viewing, improving, or admin privileges. Save your up-to-the-minute settings.

Why The usage of Google Calendar as an Editorial Calendar Works

I mentioned earlier that we tried numerous different editorial calendar solutions, and that’s the one one this is stuck for more than a couple of months. I consider one the explanation why for that’s on account of we use Gmail for our corporate email, which means that that everyone on our workforce is already in Gmail (and their calendar, specifically) all day. As a result, it’s now not laborious for folks to form a habit of checking the editorial calendar, on account of it isn’t difficult for them to look out it.

Image of an editorial calendar in Google Calendar made from a templateGoogle Calendar moreover makes problems in truth easy to move spherical and schedule on account of … well … it’s already a calendar. It has all the capacity you wish to have to schedule stuff out and let the people who wish to know about it know. After we’ve been the use of other solutions for this, we’ve been in search of to hack a calendaring function as a substitute of merely relying on one that already existed.

Along those strains, together with folks to view your calendar is unassuming, which makes it easy for a couple of teams to collaborate, see what’s being revealed, and resolve as soon as they are able to free up content material subject material and campaigns.

In spite of everything, this gadgets a precedent for various teams to coordinate with you in a in truth simple approach. You’ll be capable of have a calendar for upcoming campaigns, supplies, social media pushes, product launches — you name it. And also you’ll all percentage those calendars with one each and every different for a single-screen view of the whole lot that is occurring so that you’ll coordinate additional merely.

Are there other solutions of there for maintaining an article calendar? In the end. On the other hand if you’re looking for a minimum viable product, and a free one at that, this ain’t too shabby. It’s saved our content material subject material workforce sane, agile, and transparent for somewhat some time — and I consider it will do the equivalent for you.

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Editor’s understand: This put up was once as soon as in the beginning revealed in January 2019 and has been up-to-the-minute for comprehensiveness.

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